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Integrating Orcid with Corporate Systems Using a One Team Approach: A Case Study at the University of South Australia

Mr James Moyon,
Miss Cathy Mahar

The University of South Australia

Background: In 2015-2016, the Library collaborated with key stakeholders within the Institution to successfully deliver a streamlined and bespoke system to collect and manage research outputs, and to report these to the institutional repository and downstream systems such as the corporate data warehouse for internal reporting. With forty percent of staff having an ORCiD but no indication of the optimisation of the profile, an ORCiD integration became a prioritised project, further maximising the timely capture of new research outputs with minimal effort by researchers, and future-proofing the University in anticipation of funding body requirements.

Methods: Library and Information Strategy & Technology Services (ISTS) partnered to develop, implement, and integrate ORCiD iDs into various University systems in line with ORCiD’s Collect & Connect Program. Using a phased development approach, ISTS developers implemented the ORCiD registration and authorisation processes, created interfaces to push authorised iDs into other systems, and automated the enrichment of the Employment and Works sections of researcher’s ORCiD profiles. These interfaces contribute the researcher’s UniSA affiliation, and their research outputs, which are sourced from the UniSA Research Outputs Repository (ROR). The last phase involved harvesting research output metadata contributed by trusted external systems such as Cross-ref and publisher systems from a researcher’s ORCiD into ROR.

Findings: ISTS developers quickly up skilled their knowledge of ORCiD and Library discovery systems to identify, scope, design, and develop the proposed integrations. Library staff provided support by populating schema crosswalks between ORCiD, ExLibris’ Alma and Primo, and EmpowerHR, and conducting testing. Researchers also assisted by testing the new integration and functionality. Finally, Library and ISTS collaborated with Research and Innovation Services, grant developers, and researchers to implement the system in anticipation of ORCiD being integrated into the Australian Research Council’s Research Management System from 2018. Discussion: ISTS and Library staff formed a united approach to ensure a rapid and successful ORCiD implementation, inviting expertise from other internal stakeholders as required.