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How to join, start and tips on running a Community of Practice

Communities

CAUDIT communities of practice are open to staff at member organisations who want to share information and experiences with their peers on a particular aspect of information or communications technology.  Current communities include P3M (Portfolio, Program, and Project Management), Enterprise Architecture, Learning Spaces and Technologies, and Procurement.

Communities of practice are self-governing.  Their activities range from ad hoc information sharing and networking, to coordinated efforts to solve common problems.

How to join an existing community of practice

  • Simply contact the leader for that community.  See the list above.

How to start a new community of practice

  1. First you will need a leader.  This person needs to be willing to seek out a core group of people to steer the community and to guide and motivate the core group in organising meetings and activities.   The leader needs to generate the momentum to start the community and keep it running.
  2. Once you have a leader, contact CAUDIT.  We can send the word out to our members to help you find your core steering group.
  3. With your core group in place, you can begin to share information with one another and to plan how to expand the group and what activities you would like to engage in.

How CAUDIT can assist with your community of practice

  • Using our communications channels – eNewsletter, mailing lists, website, and social media – for community announcements
  • Providing a mailing list for community members
  • Providing a subgroup to the CAUDIT LinkedIn group for the community
  • Providing tools for running online meetings and webinars
  • Helping to organise a study tour
  • Providing advice on running larger events such as a conference
  • Assisting with running surveys

 Tips on keeping a community of practice running

  1. Always have an identified leader who will take the responsibility for keeping the community running.
  2. Have a core group to assist the leader – one per state or region is a good model.  This group can liaise with other community members in their state or region.  If you lose one of these core group members, try to replace them as soon as possible with someone else from the same area.
  3. Schedule a virtual meeting for the core group every month or every two months to set the agenda for community activities.
  4. Keep the mailing list active by posting to it at least every few weeks.
  5. Schedule a webinar for the wider community two or three times a year, with short presentations from several members on a particular topic.
  6. Continue to use CAUDIT’s communication channels to reach out to new members.
  7. Look for opportunities for face-to-face meetings and networking.  These might be meetings you organise yourselves, or gatherings at larger conferences such as THETA.